Privacy Policy
1. Overview
TASbuddy, A product of Atomsharp L.L.C. ("TASbuddy," "we," "us," or "our") operates the TASbuddy SaaS platform (the "Service"). This Privacy Policy describes how we collect, use, disclose, and safeguard information when you use our Service.
By accessing or using the Service, you agree to the collection and use of information in accordance with this policy. If you do not agree, please discontinue use of the Service.
This policy applies to:
- Account Users — recruiters, hiring managers, and administrators who access the Service
- Candidates — individuals whose interview data is entered into the Service by Account Users
- Visitors — individuals who visit our website without creating an account
2. Data We Collect
A. Account & Registration Data
When you create an account, we collect:
- Full name and email address
- Company name and job title
- Password (stored in hashed form; never in plain text)
- Billing information (processed via our third-party payment provider; we do not store full card details)
- Account preferences and settings
B. Job Description Data
We collect the job descriptions you enter into the platform in order to generate tailored interview questions. This may include role titles, required skills, and other position details.
C. Candidate Interview Data
You may input candidate responses and other interview notes into the Service. See Section 4 for our specific obligations regarding candidate data.
D. Usage & Technical Data
We automatically collect certain technical data when you use the Service, including:
- IP address, browser type, and device information
- Pages visited, features used, and time spent on the platform
- Referring URLs and clickstream data
- Error logs and diagnostic data
E. Communications
If you contact us for support or other inquiries, we retain records of that correspondence.
3. How We Use Your Data
We use the data we collect to:
- Provide the Service — process job descriptions, generate interview questions, record candidate responses, and produce Technical Assessment Reports
- Manage your account — authenticate users, process payments, and deliver subscription features
- Improve the Service — analyze usage patterns and model performance to enhance accuracy and features (using de-identified or aggregated data)
- Communicate with you — send transactional emails (receipts, password resets), product updates, and, with your consent, marketing communications
- Ensure security and integrity — detect and prevent fraud, abuse, and unauthorized access
- Comply with legal obligations — respond to lawful requests from authorities and fulfill regulatory requirements
4. Candidate Data
Candidate data entered into the Service may include:
- Candidate name and contact details (if provided by the Account User)
- Interview responses and notes recorded during live interviews
- AI-generated evaluation scores and skill assessments
Your Obligations as an Account User
Before inputting candidate data into the Service, you must ensure:
- Candidates have been informed that their responses may be processed by an AI-assisted platform
- You have a lawful basis for processing candidate personal data under applicable law (e.g., GDPR, CCPA, or local employment law)
- Your use of AI-generated assessments complies with employment discrimination laws in your jurisdiction
We will process candidate data only as instructed by you (the data controller) and as described in this policy and our Data Processing Agreement (available upon request).
6. AI Processing & Automated Decision-Making
Our Service uses artificial intelligence to analyze job descriptions and candidate responses to generate Technical Assessment Reports. Here is how this works in terms of your data:
- Job descriptions and candidate responses are processed by AI models to generate structured outputs
- AI-generated assessments are informational — they do not constitute final employment decisions
- No fully automated hire/no-hire decision is made by our system; a human (you) makes all final hiring determinations
- We may use de-identified, aggregated data to improve AI model accuracy over time
7. Data Retention
We retain data for as long as your account is active or as needed to provide the Service. Specific retention periods:
| Data Type | Retention Period |
|---|---|
| Account & registration data | Duration of account + 90 days after deletion |
| Job descriptions & interview data | Duration of account + 90 days after deletion |
| Candidate assessment reports | Duration of account + 90 days after deletion |
| Billing & payment records | 7 years (tax and legal compliance) |
| Usage & technical logs | Up to 12 months |
| Support communications | 3 years |
After the applicable retention period, data is securely deleted or anonymized.
8. Security
We implement industry-standard technical and organizational measures to protect your data, including:
- Encryption of data in transit (TLS) and at rest (AES-256)
- Hashed and salted password storage
- Role-based access controls limiting who can access data internally
- Regular security audits and vulnerability assessments
- Incident response procedures for data breaches
No method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your data, we cannot guarantee absolute security. In the event of a data breach affecting your rights and freedoms, we will notify you as required by applicable law.
9. Your Privacy Rights
Depending on your location, you may have the following rights regarding your personal data:
Access
Request a copy of the personal data we hold about you.
Correction
Request correction of inaccurate or incomplete data.
Deletion
Request deletion of your personal data, subject to legal retention requirements.
Portability
Request your data in a structured, machine-readable format.
Objection / Restriction
Object to or request restriction of certain processing activities.
Withdraw Consent
Withdraw consent for marketing communications at any time.
To exercise any of these rights, contact us at support@TASbuddy.com. We will respond within 30 days (or as required by applicable law). We may need to verify your identity before processing certain requests.
If you are in the EU/EEA, you have the right to lodge a complaint with your local data protection authority (DPA).
11. International Data Transfers
TASbuddy is based in the United States. If you are accessing the Service from outside the United States, please be aware that your data may be transferred to, stored, and processed in the U.S. or other countries where our service providers operate.
Where we transfer personal data from the European Economic Area (EEA), United Kingdom, or Switzerland to countries without an adequacy decision, we rely on appropriate safeguards such as:
- Standard Contractual Clauses (SCCs) approved by the European Commission
- Data Processing Agreements with sub-processors incorporating equivalent protections
You may request a copy of the safeguards we use for international transfers by contacting us at support@TASbuddy.com.
12. Children's Privacy
The Service is intended solely for business use by adults aged 18 and over. We do not knowingly collect personal data from children under the age of 16. If you believe we have inadvertently collected such data, please contact us immediately at support@TASbuddy.com and we will take steps to delete it promptly.
13. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or for other operational reasons. We will notify you of material changes by:
- Sending an email to the address associated with your account, and/or
- Displaying a prominent notice within the Service
The "Last Updated" date at the top of this page reflects the most recent revision. Your continued use of the Service after the effective date of any changes constitutes acceptance of the updated policy.
14. Contact Us
For any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
- Privacy inquiries: support@TASbuddy.com
- General support: support@TASbuddy.com